Excel Guyana Inc., 158A Waterloo Street, Georgetown, Guyana, together with any trading name or names that may be more familiar to the data subject (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents referred to therein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with Our recruitment processes. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.
We use PCRecruiter, an online application provided by Excel Guyana Inc., to assist with Our recruitment process. We use PCRecruiter to process personal information as a data processor on Our behalf. PCRecruiter is only entitled to process your personal data in accordance with Our instructions.
Where you apply for a job opening posted by Us, these Privacy Notice provisions will apply to Our processing of your personal information in addition to Our other Privacy Notice which has been provided to you separately or is available on Our Website.
Where you apply for a job opening via the application function on a job site or similar online service provider (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Notice.
Your Personal Information
Information We collect from You
We collect and process some or all of the following types of information from you:
- Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
- In particular, we process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
- If you contact Us, we may keep a record of that correspondence.
- A record of your progress through any hiring process that we may conduct.
- Details of your visits to Excel’s Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Excel’s Website and the resources that you access.
Information We Collect From Other Sources
PCRecruiter provides Us with the facility to link the data you provide to Us, with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.
PCRecruiter’s technology allows Us to search various databases – some publicly available and others not, which may include your personal data (include your CV or Resumé), to find possible candidates to fill Our job openings. Where We find you in this way, we will obtain your personal data from these sources.
We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.
Uses Made Of Your Information
Lawful basis for processing
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business and clients.
Where you apply for a job opening through the Apply functionality, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to Indeed on the basis described below.
Purposes of processing
We use information held about you in the following ways:
- To consider your application in respect of a role for which you have applied.
- To consider your application in respect of other roles.
- To communicate with you in respect of the recruitment process.
- To enhance any information that we receive from you with information obtained from third-party data providers.
- To find appropriate candidates to fill Our job openings.
- To help our service providers (such as PCRecruiter and its processors and data providers) and Partners (such as the job sites through which you may have applied) improve their services.
Automated decision making/profiling
We may use PCRecruiter technology to select appropriate candidates for Us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who We will engage to fill the job opening will be made by Our staff.
Disclosure of Your Information
As set out above, we pass your information to our third-party service providers, including PCRecruiter, who use it only in accordance with our instructions and as otherwise required by law.
Where you have applied for a job opening through the Apply functionality, and where you have consented to this disclosure, We will disclose to Excel certain personal data that We hold, including but not limited to a unique identifier used by Excel to identify you, and information about your progress through our hiring process for the applicable job opening, as well as tangible, intangible, visual, electronic, present, or future information that we hold about you, such as your name, contact details and other information involving analysis of data relating to you as an applicant for employment (collectively “Disposition Data”). Excel’s Privacy Notice in respect of Excel’s use of the Disposition Data is available on Excel’s website.
Where you have applied to a job opening through another service provider, we may disclose data similar to the Disposition Data defined above to such service provider. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable laws in respect of the use of that data following its transfer by Us.
How We store your Personal Data
We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
Where We store your Personal Data
Where we store your personal data in our own systems, it is stored on our secure server.
The data that We collect from you and process using PCRecruiter’s Services may be transferred to, and stored at, a destination outside Guyana’s Economic Area (“GEA”). It may also be processed by staff operating outside the GEA who work for Us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your orders, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
In particular, your data may be accessible to i) Excel’s staff in the USA or ii) may be stored by Excel’s hosting service provider on servers in the USA as well as in Guyana.
If you would like further information, please contact Us (see ‘Contact’ below).
How long we keep your Personal Data
We will hold all the data for 6 months to 1 Year.
Your personal information will be deleted on one of the following occurrences:
- deletion of your personal information by you (or by another person engaged by the Customer); or
- receipt of a written request by you to us.
All questions, comments and requests regarding this Privacy Notice should be addressed to the Marketing Manager or The VP of Client Services and Recruitment.